2017 Exhibitor Registration
Table Rental $12 each (includes 2 chairs)
Event Insurance $40
10x10 Tent Rental $75 *includes set up/removal
10x10 Outdoor $175 (Nonprofit $50)
20x20 Outdoor $300 (Nonprofit $100)
10x10 Outdoor Covered $225 *booths 28-48 (Nonprofit $75)
10x10 Indoor $325 *includes table/2 chairs/electricity
Food Vendor $225 (limited number allowed)
Do you need any of the following items?
Please read the following terms & conditions. Below the terms provide an electronic signature and click submit.
Insurance: Exhibitors are required to carry insurance coverage. A copy of your certificate of insurance from your insurance carrier is required and the following additionally insured added onto your policy, “NB KIDSFEST” and “Comal County Fair Association.” If you do not carry an insurance policy please contact Tammy.Wood@nbkidsfest.com to find out requirements or indicate your request to be added to the NB KIDSFEST policy on the above booth options. Certain limitations are applicable in order to be added onto the policy.
Refund/Cancellation Policy: Cancellations must be received in writing and postmarked by January 15, 2017 for a 50% refund. There will be no refunds issued after January 15, 2017.
Application Deadline: Applications are due no later than March 1, 2017 to be included on the event map. Applications received after this date will be accepted if space is available.
Exhibitor Selection and Right of Refusal: NB Kidsfest reserves the right to limit the number of artisans, crafters or vendors and reserves the right to accept only those applicants which we believe is compatible with the event theme and purpose. Exhibitors are selected based on product variety, creativity, kid-family “appropriate” material, space availability, and completion of exhibitor requirements.
Payment: The following forms of payment are accepted – Check, Credit Card, cashier’s check, and money order. All returned checks will be charged a $30.00 fee.
Exhibitor Requirements: Booth fees are due at the time the application is submitted. Certificate of Insurance is due no later than 30 days after submitting an application. Booth space will be forfeited if required documents are not submitted 30 days after submitting application.
Event Times: All exhibitors are required to be open the entire duration of the event with at least one person in their booth space on Saturday, April 1st from 9 AM to 5 PM. All exhibitors are required to be set up by Saturday at 8:30 AM and have their booth staffed for the duration of the event hours.
Times for Set-Up: Friday, April 1st from 1 PM to 5 PM and Saturday, April 1st from 6:30 AM to
8:30 AM. Exhibitors must be set up by 8:30 AM on Saturday, April 1st and have removed all packing cases, boxes, crates, and debris of any kind. All cars, trucks, etc. must be removed by 8:30 AM on Saturday.
Times for Take-Down: Saturday, April 1st from 5 PM to 8 PM. All booths must be vacated and all trash/debris removed by 8 PM on Saturday, April 1st . If there is a need for additional time to remove a booth display, arrangements should be made with NB Kidsfest staff at least two weeks prior to the event. Email special requirements for set up and take down to firstname.lastname@example.org.
Vacating Early: Breakdown of booths cannot begin before 5 PM on Saturday, April 1st. No exceptions unless of bad weather. No vehicles will be allowed inside the event grounds during festival hours.
Weather: In the case of bad weather event staff will make the “Rain Out” call. No refunds will be issued due to bad weather. In case of “rain out” participants will be notified when vehicles may be allowed into the festival area.
Booth Activity: NB Kidsfest encourages exhibitors to offer children a free hands-on craft, interactive activity, or educational demonstration for the duration of the event. This is not a requirement to exhibit.
Exhibitor Activity: All sales and promotional activities must be confined within your booth space area. No strolling-rolling carts are allowed, loud music, and you may not walk around outside of your booth space to distribute flyers, canvassing or soliciting public. Exhibitor signage can be displayed only within each booth space. Do not construct or arrange items in your booth so that they obstruct the general view or appear to hide the exhibits of others.
Giveaways, Food, and Raffles: All promotional items used by exhibitors for prizes/ giveaways must be pre-approved by NB Kidsfest. Food and beverages cannot be given away without written permission from NB Kidsfest. No exhibitor may sell raffle tickets or chances for any organization without sending written notification to NB Kidsfest detailing contest and prize.
Subletting Space: The subletting of space is not permitted without consent from NB Kidsfest. Partnerships for booth space are considered and approved on a case-by-case basis. Send requests to information@NBkidsFEST.com for approval at least 30 days prior to event.
Permits: Exhibitors are required to obtain and display all necessary permits and/or licenses.
Food Permits: No food or drink may be sold or given away without written permission from NB Kidsfest and obtaining applicable city permits. All approved food vendors must have the appropriate permit from the city and a copy provided to NB Kidsfest no later than March 15, 2017.
Trademarks/Logos – The NB Kidsfest logo/artwork, name and that of any artist performing at NB Kidsfest may not be used without the written authorization of the artist and NB Kidsfest Marketing Team. Please send requests to Information@nbkidsfest.com.
Electrical Service: Electrical service is available at a limited number of booth locations for an additional charge of $35. All electrical items must comply with local Fire/Electric Codes. If you require electrical service please indicate yes on the options above.